Events » Special Classes & Innovative Programs » Time Management


TIME MANAGEMENT

Have you ever wondered how it is that some people seem to have enough time to do everything that they want to, whereas others are always rushing from task to task, and never seem to finish anything?

Is it just that the former have less to do? No, it’s much more likely that they are using their time more effectively and practicing good time management skills.

Time management is not very difficult as a concept, but it’s surprisingly hard to do in practice. It requires the investment of a little time upfront to prioritise and organize yourself. But once done, you will find that with minor tweaks, your day, and indeed your week and month, fall into place in an orderly fashion, with time for everything you need to do.

The Key to Good Time Management

Understanding the Difference between Urgent and Important

‘Urgent’ tasks demand your immediate attention, but whether you actually give them that attention may or may not matter.

'Important' tasks matter and not doing them may have serious consequences for you or others.

For example:

  • Answering the phone is urgent. If you don’t do it, the caller will ring off, and you won’t know why they called. It may, however, be an automated voice telling you that you may be eligible for compensation for having been miss sold insurance. That’s not important.
  • Going to the dentist regularly is important (or so we’re told). If you don’t, you may get gum disease, or other problems. But it’s not urgent. If you leave it too long, however, it may become urgent, because you may get toothache.
  • Picking your children up from school is both urgent and important. If you are not there at the right time, they will be waiting in the playground or the classroom, worrying about where you are.
  • Reading funny emails or checking Face book is neither urgent nor important. So why is it the first thing that you do each day? See our page minimizing distractions to help you recognize and avoid other things that may distract you from getting your urgent and important tasks done.

This distinction between urgent and important is the key to prioritizing your time and your workload, whether at work or at home.